Art in Embassies (AIE) oversees all aspects of each exhibition from negotiations and acquisitions through installation. AIE registrars are experts in the safe handling, packing, and shipment of fine art. They manage all logistics for exhibitions. Liaising worldwide with artists, collectors, museums, foundations, dealers and professional fine art service companies, the registrars ensure that each work of art is safeguarded and insured from door to door.
AIE hires professional fine art handlers to assemble, pack, crate and safely ship works of art to and from post. AIE fully insures each shipment of art (door-to-door) and on location.
AIE complies with all shipping regulations from institutions and artists. The terms of many loans, particularly those from museums, often include strict requirements pertaining to packing and crating, shipping, courier accompaniment, handling, placement, and light and humidity levels. The registrar ensures that lender requirements are upheld.
The registrar also makes certain each work of art is fully documented and ready for shipment overseas. A typical exhibition requires several weeks for consolidation, sometimes more if works are being collected from multiple locations throughout the United States.
Once the documentation is complete, the registrar contacts the embassy to provide them with shipping information and expected delivery dates. Throughout the entire process, the U.S. Department of State tracks the location of the artwork to guarantee its arrival in good condition.